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Sport, Exercise and Nutrition Sciences

Research ethics policies and procedures

This page contains essential information for ALL researchers submitting new research ethics applications to PHSS REC (Research Ethics Committee). 

All new applications to the PHSS REC for review must use the  ‘Worktribe’ online ethics system.

How to use Worktribe 

Please see this Sharepoint site for comprehensive Worktribe guidance and training 

The Worktribe ethics module is a research management system for the University

  • As such, it is not one size fits all and does not capture some of the necessary project information the PHSS REC needs to fully consider/ understand proposals.
  • To tailor Worktribe specifically to PHSS needs and to avoid needing to upload numerous appendices (protocol schematic, power calculations, recruitment materials etc.) our workaround has been to produce a single document that captures the required project details.

Applicants should now complete a MINIMAL Worktribe online form AND complete the SHS supplementary research ethics form which can then be uploaded into the documents tab of the  Worktribe application.

 The previous ‘Path A’ and ‘Path B’ application categories will now be replaced by a risk classification (low, medium and high risk), which is determined by the Research Ethics Framework and is triaged by the research ethics and governance team when you submit your application.

Low and medium risk applications will go through the interim review process and high risk applications going through full REC review process.

Routes to approval are determined by the responses given in the application form.   

‌For any queries related to applying for ethical review and approvals or the Research Ethics Committee, please contact Emily Ashenden or Rosy Armstrong using the generic admin mailbox:

Deadlines for submission 2022/23 Meeting dates 2022/23
October 2022 Wednesday 12 Wednesday 19 October
November 2022 Monday 28 Wednesday 7 December
January 2023 Monday 23 Wednesday 1 February
March 2023 Monday 13 Wednesday 22 March
April 2023 Monday 24 Wednesday 3 May
May2023 Monday 29 Wednesday 14 June
June 2023 Monday 26 Wednesday 5 July
Tim Etheridge Member and Co-chair
Brad Metcalf Member
Richard Pulsford Member and Co-chair
Francis Stephens Member
Vicky Stiles Member
Sam Bailey  Member (Risk assessment)
Will Young Member
Raquel Revuelta Iniesta Member
Dimitris Vlachopoulos  Member
To help you to calculate an appropriate sample size for your proposed research study.
It will be a much more productive meeting if you come prepared with appropriate material (papers and/or previous data - see guidelines for Staff/PGR in the key documents above) from which to estimate an effect size, which will determine your sample size.
Also please briefly provide some important details regarding your study design here for Brad to look at before the meeting (type of design, number of groups and/or conditions/timepoints, and the statistical analysis technique you plan to use and which comparison is your main research question).

Research Ethics and Governance SharePoint resources webpage

The current UoE templates for Participant Information Sheet and Consent Forms are on the Research Ethics and Governance pages.

Research Ethics and Governance - Home (

Complaints received from study participants should be dealt with according to the procedures outlined in the SHS Ethics Committee Policy on Complaints.

Procedures for recording and reporting adverse events such as injuries, or unexpected physical reactions following a particular procedure, are documented in  SHS Ethics Committee Policy on Adverse Events.


If you are a student and your query relates to your study you should contact your supervisor. 

For all other queries regarding the approval system, contact the SHS Ethics Administrators, Emily Ashenden and Rosy Armstrong at

Applications classified as ‘low-risk’ during the triage process are considered once a valid application has been received and allocated to reviewers. The anticipated time from allocation to a reviewer to a response is 2 weeks.

Applications classified as being high-risk during the triage process will be considered following the deadlines described above. Please remember that the ethics committee will have a large number of applications to review, and that if you submit after the deadline you may have to wait until the next meeting. Please take note of the deadlines and ensure you make your application in good time.

Applicants will be notified of the outcome of their application after it has been considered by the committee.

Note: The classification of studies as being low or high risk has replaced the previous classifications, ‘Path A and Path B’.

The risk assessments along with other related documents such as exercise screening forms can be found on the Sport and Health Sciences SharePoint site.

You can begin from the start date of your Certificate of Ethical Approval which will be provided by email from the Ethics Administrator.

It is not the role or responsibility of research ethics committees to give legal advice, nor are they liable for any of their decisions in this respect.  Irrespective of the decision of a research ethics committee on a particular application, it is the researcher and/or sponsor who has the responsibility not to break the law.